PERSONAL TAX PREP CHECKLIST

Having the following information ready prior to our appointment is helpful and will help speed the processing of your personal taxes.

Personal Information

  • Your social security number or tax ID number
  • Your spouse's full name and social security number or tax ID number
  • Amount of any alimony paid and ex-spouse's full name and social security number
  • Your tax returns for the previous three years. Your Tax Professional can check them for accuracy

Information About Other People Who May Belong on Your Return

  • Dates of birth and social security numbers or tax ID numbers
  • Childcare records (including the provider's tax ID number) if applicable
  • Income of other adults in your home
  • Form 8332 showing that the child's custodial parent is releasing their right to claim a child to you, the noncustodial parent (if applicable)

Education Payments

  • Forms 1098-T from educational institutions
  • Receipts that itemize qualified educational expenses
  • Records of any scholarships or fellowships you received
  • Form1098-E if you paid student loan interest

Employee Information

  • Forms W-2

Self-Employment Information

  • Forms 1099-MISC, Schedules K-1, income records to verify amounts not reported on 1099s
  • Records of all expenses - check registers or credit card statements, and receipts
  • Business-use asset information (cost, date placed in service, etc.) for depreciation
  • Office in home information, if applicable

Business Use of Vehicle Information

  • Log showing total miles driven for the year (or beginning/ending odometer readings), total business miles driven for the year (other than commuting), and the business purpose of the mileage
  • Amount of parking and tolls paid
  • If you want to claim actual expenses, receipts or totals for gas, oil, car washes, licenses, personal property tax, lease or interest expense, etc.

 Rental Property Income

  • Records of income and expenses
  • Rental asset information (cost, date placed in service, etc.) for depreciation

Retirement Income and Contributions

  • Pension/IRA/annuity income (1099-R)
  • Social security/RRB income (1099-SSA, RRB-1099)
  • Form 5498 showing IRA contributions
  • Traditional IRA basis (i.e. amounts you contributed to the IRA that were already taxed)

Savings and Investments

  • Interest, dividend income (1099-INT, 1099-OID, 1099-DIV)
  • Income from sales of stock or other property (1099-B, 1099-S)
  • Dates of acquisition and records of your cost or other basis in property you sold (if basis is not reported on 1099-B)

Other Income

  • Unemployment, state tax refund (1099-G)
  • Gambling income (W-2G or records showing income, as well as expense records)
  • Amount of any alimony received
  • Health Savings Account and long-term care reimbursements (1099-SA or 1099-LTC)
  • Jury duty records
  • Hobby income and expenses
  • Prizes and awards
  • Other 1099 

Affordable Care Act

  • Form 1095-A if you enrolled in an insurance plan through the Marketplace (Exchange)
  • Form 1095-B and/or 1095-C if you had insurance coverage through any other source (i.e . an employer, insurance company, government health plan such as Medicare, Medicaid, CHIP, TRICARE, VA, etc.)
  • Marketplace exemption certificate (ECN) if you applied for and received an exemption from the Marketplace (Exchange)
  • For more tax information on the ACA and how it may impact you, see our ACA Tax Impact guide.

Other Deductions and Credits

  • Receipts for classroom expenses (for educators in grades K-12)
  • Form 5498-SA showing HSA contributions
  • All other 5498 series forms (5498-QA, 5498-ESA)
  • Record of moving expenses not reimbursed by employer
  • Forms 1098 or other mortgage interest statements
  • All other 1098 series forms
  • Amount of state/local income tax paid (other than wage withholding), or amount of state and local sales tax paid
  • Real estate and personal property tax records
  • Invoice showing amount of vehicle sales tax paid
  • Cash amounts donated to houses of worship, schools, other charitable organizations
  • Records of non-cash charitable donations
  • Amounts paid for healthcare insurance and to doctors, dentists, hospitals
  • Amounts of miles driven for charitable or medical purposes
  • Expenses related to your investments
  • Amount paid for preparation of last year's tax return
  • Employment-related expenses (dues, publications, tools, uniform cost and cleaning, travel)
  • Job-hunting expenses
  • Receipts for energy-saving home improvements
  • Record of estimated tax payments made

If you were affected by a federally declared disaster

  • City/county you lived/worked/had property in
  • Records to support property losses (appraisal, clean up costs, etc.)
  • Records of rebuilding/repair costs
  • Insurance reimbursements/claims to be paid
  • FEMA assistance information
  • Check FEMA site to see if my county has been declared a federal disaster area

This list should help you when our appointment date comes around.  (Thanking you in advance for your organization and neat and tidy documents.)

Give AMJ Bookkeeping a call and we can get you started the right way to ensure you have the correct tools and support you need to make your small business a success from day one.  919-368-1877